Corporate Event Catering Checklist - Fabulous Catering

Corporate Event Catering Checklist

1 min read
Updated Mar 2026
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3–6 Months Out
Confirm event date, time, and duration
Lock in venue and check kitchen/catering access
Set catering budget — per head or total
Decide on format: cocktail, buffet, plated, stations, or grazing
Get 2–3 catering quotes
Book your preferred caterer and sign contract

4–6 Weeks Out
Finalise guest numbers (build in a 10% buffer)
Collect dietary requirements through your RSVP process
Confirm your menu with the caterer
Arrange beverages — package through caterer, BYO, or venue bar
Confirm staffing levels needed
Organise equipment hire if required: glassware, linen, furniture

1–2 Weeks Out
Send final headcount to your caterer
Share the full dietary requirements list
Confirm the run sheet and timeline
Lock in bump-in and bump-out times
Confirm parking and truck access for the catering team

Day Of
On-site briefing with the catering team
Check all food labelling for allergens
Confirm staff know the event timeline
Have one dedicated point of contact for the caterer throughout

Send us your dietary requirements and we will take it from there

  • Mike Wrenn

    I just wanted to say thank you for the catering on Saturday at my place in Sunbury.

    Julie was a wonderful lady and did an absolutely amazing job on a bitterly cold night! Please pass on my thanks again to her. She was a testament to your company. The food was superb and every one of my guests were totally blown away by her efforts and the quality of the food.

  • Karina Martin

    We had the most fantastic day and everyone loved the food plenty of options and more than enough for everyone!

    The service was great and we couldn’t be happier.

    Thank you so much for your patience, we would recommend you to anyone having a wedding!!

  • Lana

    I would like to thank you all for the wonderful preparation for the food and drinks in the celebration of Graham’s life. While friends mixed in remembrance of Graham’s life. I would highly recommend your company’s services.

    Thank you again

  • Mr and Mrs Reed 💓🥂

    This is just a message to say thank you for a wonderful service.
    Ruby and Richard did a marvellous job everything was perfect including their smiles and upbeat attitude both extremely professional and delightful. We will definitely be recommending fabulous Caterers and we will definitely use you guys again for our own future functions .

  • Rosa Abate

    Your company catered my Son’s wedding on Saturday 27th March, in Serpentine, Victoria.

    I would just like to say a big Thank You to your catering staff who did a marvelous job on the night.  The food was excellent and the service could not be faulted.

    Your staff were brilliant on the day in what they did and the service that they provided went above and beyond.

    I  knew nothing of your firm when I booked you, as the previous caterer pulled out, and I can say that I would HIGHLY recommend you to anyone looking for a caterer.

    Once again thank you and your staff for helping make my Son’s wedding a memorable one.

  • Cara Naughton

    I wanted to thank you and the staff from Fabulous Catering for great food and service at our wedding on 13/02/22. It was a huge success and feedback from the guests was that they thoroughly enjoyed their lunch and desserts. Shane and I would recommend Fabulous Catering without any hesitation.
    Thanks again!!!

  • Melanie Console

    Sensational experience & service from start to finish. The ladies taking enquiries were great and always promptly responding & helpful. Ashley the chef was extremely efficient, friendly & accommodating. I organised a BBQ style dinner for my boyfriends surprise party and all of our guest could not (and continue to) rave about the food. Thanks so much for taking the stress away and taking care of making everyone happily fed! Highly recommend.

  • Nadia and Fadi

    Our experience from start to finish with Fabulous Catering has been an absolute pleasure. We were dealing with Cassie who was so lovely to deal with and super organised. She made catering our wedding an easy experience.

    The chef and two waiters we had at our wedding were the most lovely team and were efficient, and many of our guests complimented how lovely they were.

    The food was such a generous serving and we could not believe how much food was left over for us and was also really tasty, with all guests complimenting how good it was.

    Thank you for being part of our special day, and for any future events we required catered we know where to go.

  • Martin & Christine Cole

    Thank you once again for the fabulous job you did in catering for out 75th birthday celebration on Saturday 5th February.

    Everyone was very pleased with our menu selections and delighted with your food and service.
    Thanks also for providing a bar tender which was also most successful.

  • Meagan and Tim

    Cassie! You and your team did the most amazing job on Saturday. The food was spectacular and we have had soooo many compliments! We cannot thank you enough.

  • Andrea Ryan

    Jem, I wanted you to know that we had the most amazing day thanks to your Team.

    The food quality, variety and quantity was so good – people couldn’t stop remarking on it.

    Your chef Christopher was a real talent and a gentleman, Jemima was so thorough reliable and thoughtful. They were very professional together and discreetly helped everyone enjoy their afternoon. They were totally prepared and needed nothing from us to do their job.

    So please congratulate them both from my mum and dad and our family.

    They were a big part if our very happy day. I think we even had the photographer include them as a fun memory of the day.  I’ll send it in when we receive them.

    Thanks so much for your professionalism and great food.

  • Maxine

    Everything went extremely well yesterday. The food was sensational. There was more than enough.
    Please pass on our sincere thanks to Ashley the chef. He was fantastic. All our guests were really impressed with both food and service.

  • Val

    A big thank you to you both for creating such a memorable experience for my husband’s 50th. Therese, Duck and Ash were super efficient, professional and so easy going! Our guests were wowed by the food and really enjoyed interacting with your team! Duck was a hit with our guests….his humour and demeanour just worked! Ash was very self sufficient and just ran the kitchen like it was his own and left it absolutely spotless. Therese did an amazing job to accommodate everyone’s needs …the cocktails were an absolute hit with many of the guests saying they were the best they’ve tasted!

    You have an amazing team and we couldn’t be happier with the outcome! Thank you!

    We have shared your details with a number of our guests upon request and Greg and I will definitely be coming back to you for any future events we need your services for.

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